Terms & Conditions
1. Purpose
The purpose of these Terms and Conditions (T&Cs) is to define the conditions under which the Organiser offers tickets for sale and governs the participation of attendees at Proof of Talk Conference events. Hereafter, the term "Event" refers to any event organised by the Organiser and subject to these T&Cs.
These T&Cs apply to any individual (hereafter "the Attendee" or “You” or “your”) participating in an Event. The agreement is between the Organiser (hereafter “the Organiser” or “us” or “we”) and the person who completes the relevant Event online registration form (“you” or “your” or “the Attendee” or “the Attendees”). By registering for the Event, you agree to be legally bound by these T&Cs. If you do not accept these terms, you should not register, attend, or participate in the Event.
If you register on behalf of another person, you must ensure that they have read and accepted these T&Cs. By submitting the registration form, you represent and warrant that the other party has been made aware of these T&Cs and has accepted them. These T&Cs incorporate our privacy policy, which outlines how personal data is collected, stored, shared, and processed in connection with the Event.
2. Description of the Organiser
Proof of Talk organises conferences and professional trade fairs.
Company Name: Proof of Talk UG (haftungsbeschränkt)
Address: Oppenhoffallee 143, 52066 Aachen, Germany
Handelsregister Bonn: HRB 28056
Responsible Representatives: Zahir Dehnadi, Dr. Matthias Reiser, Laad Kweider, Bahman Nedaei
For information related to tickets and registration, please visit www.proofoftalk.io or contact: events@proofoftalk.io
3. Purchase of Tickets
To participate in an Event, the Attendee must purchase a ticket directly from the Event Website in the "Tickets" section. Multiple tickets can be purchased based on availability and ticket category.
After successful payment, tickets are delivered electronically to the email address provided by the Attendee. The ticket serves as a receipt, and an invoice will be sent to the buyer’s email. Tickets are personal and revocable licences that may be withdrawn if the T&Cs are violated.
4. Ticket Categories & Rights
a. Ticket Categories: Several ticket categories may be offered, such as Executive, Developer, and Partner passes. Each category has specific eligibility rules, and it is the Attendee’s responsibility to purchase a ticket appropriate for their status. Fraudulent ticket purchases may result in cancellation, with the Organiser withholding up to 15% of the ticket value as administrative fees.
b. Name Transfers & Refunds: Tickets are non-transferable unless explicitly stated otherwise. Some ticket categories may allow transfers if indicated on the Event Website. Name transfers must be requested via email to events@proofoftalk.io before the transfer deadline. No refunds are granted within two weeks of the Event date, except in cases of Event cancellation or postponement.
c. Access to Conference Rooms: Access to specific conference rooms may be limited due to capacity restrictions. While access to the Event is guaranteed with a valid ticket, specific areas may have limited availability.
5. Ticket Prices & Payment
Ticket prices are displayed on the Event Website. Ticket prices for an Event are correct at the time of publication. We reserve the right to change the ticket prices at any time but any changes will not affect tickets that have already been purchased.
A valid ticket entitles you to entry to the relevant Event as an Attendee, but does not include any requirements associated with travel to or from the Event or any accommodation costs incurred, and we shall have no liability for such costs or expenses.
Prices are shown excluding tax. It being noted that the VAT rate applied is the Germany VAT rate of 19%. To comply with European and German regulations on VAT applicable to events, this VAT will always be billed when you buy a ticket on our platform, wherever in the world you are situated and whatever your status is.
The price may vary depending on, among other criteria: The ticket categories: Executive Pass, Developer Pass, Sponsor, etc…;T he date of the order, especially according to usual Super Early Bird and Early Bird discounts limited in time and quantity, The days the Attendee chooses to participate, (all days of the Event or part of them), if the Organiser decides to sell tickets that are valid for only part of the Event; Any promotions and partnerships with media and/or associations and/or businesses allowing the Attendee to benefit from specific discounts.
We are not obligated to offer any discounts for a particular Event and reserve the right to change or withdraw a discount offer at any time at our sole discretion. The Attendee must first accept his order by clicking on the "checkout" button. They will then have access to a summary of his order, including the category chosen and the corresponding price, including any discounts related to the use of a reduction coupon. In case of error in the choice of category, the Attendee will be able to correct this error by returning to the order page. Once the Attendee has clicked on the tab "confirm registration" after having received the order summary, the contract of sale will be definitively concluded and the order will be firm and final.
Therefore, upon confirmation of the order, the Attendee undertakes to pay the price corresponding to the ticket using the means of our payment provider.No ticket can be exchanged, even in case of loss or theft. In case of rejection of the payment or non-payment by transfer within ten (10) business days, the sale may be cancelled at any time by the Organizer.
6. Organiser's Obligations
a. Tickets: The Organiser shall issue the entry ticket upon validation of the order and of the payment. Once the order has been validated and the payment recorded, an order confirmation will be sent to the Attendee by email including the entry ticket in the body of the message or as an attachment.
Each ticket is nominative and therefore unique and permits the Attendee to access the site of the Event on presentation of an official identity document (ID Card, Passport) containing the same information as on his ticket. The Attendee can therefore access, subject to the availability of places in the spaces concerned, all public sessions proposed by the Organiser (outside of any private sessions organised by partners), visit the exhibition during opening hours, and benefit from the catering services proposed within the exhibition hall.For practical reasons, from the day of the subscription and until the Event itself, the Attendee may receive by email various information on the Event and, possibly, a reissue of his TICKET. In accordance with Article L 121-21-18 of the French Consumer Code, the sale of tickets is not subject to the application of the right of withdrawal. Accordingly, tickets can neither be returned or exchanged.
b. Event Content: We try to make sure that the Event programs, speakers, topics and venues are correct at the time of publishing, circumstances beyond our control may necessitate substitutions, alterations, postponements, or cancellations to the content, format, themes, name, performers, hosts, moderators, venue, or timing of an Event.
We will endeavour to notify you as soon as reasonably practicable of any substitutions ,postponements, or changes by posting the updated information on the Event Website.
7. Admittance to the Event
Entry to the Event requires a valid ticket, a photo ID, and an Event lanyard or wristband. Attendees must display the official Event lanyard and wristband at all times. Lost wristbands can be replaced at the Event’s customer service desk, subject to a replacement fee.
8. Cancellation & Refunds
If the Event is cancelled due to force majeure or governmental restrictions, refunds will not be issued. If the Event is postponed, tickets remain valid for the new date. Refunds may be offered at the Organiser’s discretion, excluding payment processing fees. The Organiser will not be liable to you for any expenditure, damage or loss incurred by you as a result of the cancellation or postponement.
9. Personal Data
The Organiser processes personal data in accordance with the privacy policy. Data collected is used to issue tickets and communicate with attendees. Attendees’ personal data will not be shared with third parties without explicit consent, except as required by law.
Please refer to our Privacy Policy which explains the types of information collected, stored, shared and processed in connection with the relevant Conference, how and why we use such information, who we share it with and your legal rights.Attendees whose personal data has been communicated to the Organiser at the time of the order are informed of their rights when the order is made. They have a right to access their personal data which they can operate by writing to the Organiser at the following address: Proof of Talk UG (haftungsbeschränkt), Oppenhoffallee 143, 52066 Aachen, Germany.
10. Photography, Audio & Video Recording
By attending the Event, you grant the Organiser permission to use your likeness in photos, videos, or promotional content. Attendees are prohibited from using professional recording equipment without prior approval.
11. INTELLECTUAL PROPERTY
The Event brings together corporate sponsors and speakers who come to present their innovations. Within this framework, trademarks and logos will be displayed and presentations and speeches disclosed on stage. Attendees are prohibited from reproducing, imitating or publishing by any means the trademarks, logos of sponsors and speakers and any of the speeches and presentations made on stage, without the specific written permission of the Organiser or owner of the trademark and/or logo and/or presentation.
12. Insurance
You are responsible for arranging your own appropriate insurance cover in connection with your attendance or exhibition at an Event. We and our related companies will not be liable for any injury or damage to any person or to any real or personal property whatsoever caused (except for death or personal injury as a result of our negligence or for any other type of liability that cannot by law be excluded or limited).The Organiser acknowledges that it has taken out professional civil liability insurance to cover the risks of any damage that may occur during the Event. The Attendee nevertheless undertakes to comply with the health and safety requirements that will be displayed on the Event site.
13. Limitation of Liability
You acknowledge and agree that views expressed by speakers at or in connection with an Event we organise are their own and we do not accept any responsibility or liability for any advice given or views expressed during or in connection with an Event.Materials shared or distributed at or in connection with an event are intended for information purposes only and should not be relied upon by you or others. We and our related companies do not provide any guarantees, conditions or warranties that the materials are complete or accurate and do not accept any responsibility or liability for reliance by you or any person on any aspect of the Event and/or any information provided at the Event.To the fullest extent allowed by applicable law:we and our related companies shall not be liable to you whether in contract, tort (including for negligence), misrepresentation, restitution or otherwise for any loss of profits; loss of agreements or contracts; loss of sales or business; loss of anticipated savings; loss of income; loss of opportunity; loss of or damage to goodwill; loss of use or corruption of software, data or information; and/or similar losses or pure economic loss, or for any indirect or consequential loss, costs, damages, charges or expenses however arising under or in connection with the performance or contemplated performance of the Terms, even if we had been advised of the possibility of same in advance; and subject to the above paragraph, our total aggregate liability in contract, tort (including negligence), misrepresentation, restitution or otherwise, arising under or in connection with the performance or contemplated performance of the Terms is limited to the total amount paid by you to us for your ticket to attend the Event.Nothing in these Terms purports to exclude or limit liability for any fraudulent statement or act or in respect of any liability that cannot be excluded or limited under applicable law.
15. Force Majeure
The Organiser is not liable for non-performance or delay caused by events beyond its control, including natural disasters, strikes, pandemics, or governmental actions.
16. Code of Conduct
Attendees must conduct themselves respectfully and refrain from harassment, discrimination, or disruptive behavior. Attendees who violate this policy may be removed from the Event without a refund.
17. Contact Information
For inquiries or support, please contact:events@proofoftalk.io
18. Applicable Law & Dispute Resolution
These T&Cs are governed by German law. Any disputes will be resolved by the courts of Aachen, Germany.
By registering for the Event, you acknowledge and agree to these Terms & Conditions.
